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Last reviewed on 8 February 2021
Ref: 39748
School types: All · School phases: All

Understand how to stay GDPR-compliant if you're using a digital education platform, recording live lessons or accessing YouTube. Get information on seeking consent and storing records, and use our template letter to help you notify parents about the data you're processing.

Setting up a digital education platform account You don't need consent to set up an account for pupils on a digital education platform, such as G Suite for Education or Office 365 Education. This is because you can rely on both the: 'Public task' lawful basis, which allows you to process personal data to fulfil your function as a school – in this case, providing education to your pupils; and 'Legal obligation' lawful basis – you're required to deliver remote education and it's up to you to decide how to meet this requirement There is an exception to this, if you're allowing pupils to use their G Suite for Education account to access YouTube – see below for more details.  Recording live lessons or 1-to-1 video calls  You can also rely on the 'public task' lawful basis here (as long as the recording is for educational reasons and not, for

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