Download our template letters
Use these 10 letters to help you communicate with parents about absence, attendance and punctuality.
The letters cover:
- Concerns about absence, unauthorised absence or punctuality
- Invitations to come in for a meeting to discuss attendance
- Formal notices regarding unauthorised absence
- Accepting or declining a request for term-time holiday
- Accepting a request for absence for religious observance
Build a trusting relationship with parents/carers
Meet with parents/carers before you send a warning letter
This is the best way to form a constructive relationship, and is more likely to be successful than simply sending a letter.
Talk to them to find out what is making it difficult for the pupil to attend, and work together to create a plan to for reintegration.
If this approach doesn't work, then a letter would be appropriate.
Personalise the letter with added